Information for Parents and Guardians
The Clay County School District of Florida is committed to honoring the rights of parents and promoting parental involvement in the District. The Board recognizes the fundamental rights of parents to direct the upbringing, education, and care of their minor children.
In accordance with Florida legislation, the following informational links are intended to provide parents with resources relating to the education of their child(ren). All Clay County District School (CCDS) parents and guardians have the right to:
Opt-out of comprehensive health education
The Clay County School District parents and guardians can click this link to access and view the instructional materials used in CCDS reproductive health and disease curriculum.
Receive information about school choice options
The Clay County School District parents and guardians receive annual notification of open enrollment for School Choice options through the district website. School Choice information can also be accessed here.
Exempt his or her child from immunizations
All student immunizations must be up-to-date to attend school in Clay County in accordance with Florida Statute 1003.22. The immunizations are recorded on a Florida Certification of Immunization (DH 680) form, which can be obtained through the Clay County Health Department or your doctor’s office.
Private health care providers may grant a Temporary Medical Exemption (TME), documented on the Form DH 680, Florida Certification of Immunization, for those who are in the process of completing any necessary immunizations. The TME requires an expiration date after which the exemption is no longer valid, and the immunizations must be completed before or at that time.
A Permanent Medical Exemption, documented on the Form DH 680, can be granted if a child cannot be fully immunized due to medical reasons. In this case, the child's physician must state in writing, the reasons for exemption based on valid clinical reasoning or evidence.
Form DH 681, Religious Exemption From Immunization, is issued if immunizations are in conflict with the religious tenets and practices of the child's parent or guardian. This exemption is issued by a County Health Department (CHD) and is based on established religious beliefs or practices only.
Please contact the Clay County Health Department for more information on immunization exemption at 904-529-2800 or ClayCHDWeb@flhealth.gov.
Review statewide standardized assessment results
Clay County District Schools parents and guardians can click this CCDS ParentVue link to access and view assessment results.
Florida statewide assessment results can also be viewed on the state’s Family Portal. Click here to access.
Qualify for special education programs
The Clay County School District parents, guardians, and school staff may refer students for screening for the gifted program in Kindergarten-12th grade at any time during the school year.
All students will be screened for gifted in first grade using the Universal Gifted Screening Process. Exceptions to this include students who have already been staffed into the gifted program; have already been evaluated and found ineligible for gifted services; or have had a cognitive evaluation as part of consideration for another program.
Referred students are screened at the school by completing a standardized paper and pencil group intelligence test. Those students who score at a high level on the group test are scheduled for a more lengthy and in-depth evaluation by a school psychologist.
A school psychologist administers an individualized test of intelligence to determine a student’s intellectual ability. In Florida, a student must score two standard deviations above the mean or higher in order to meet the intellectual criterion for the gifted program.
In conjunction with the psychologist’s testing, a checklist of gifted student behavioral characteristics is completed by one or more teachers familiar with the student. All information is then reviewed by an eligibility staffing committee at the school to determine if the student has a need for the gifted program and meets eligibility criteria.
Parents may also choose to contract with a private psychologist for their child's evaluation. The private psychologist must be licensed. When a private psychologist is used, the child’s school psychologist will review copies of the evaluation. The staffing committee will then determine eligibility according to the same criteria mentioned above.
All other Exceptional Student Education Programs
The Clay County School District parents, guardians, and school staff may request that a student be evaluated in Kindergarten-12th grade at any time during the school year.
The Student Progression Plan can be found by clicking here.
Access information relating to the school district’s policies for promotion or retention, including high school graduation requirements
Access information relating to the state public education system and state standards
Improve parent and teacher cooperation
Clay County School District parents and guardians can click this Synergy ParentVUE Portal link to access and view attendance and discipline.
CCDS parents and guardians can communicate and cooperate with their child’s teacher through the ParentVUE Portal, by emailing the teacher directly, or over the phone. Please allow 24 hours for a response to a phone call and 48 hours to a response to written communication.
Participate in parent-teacher associations and organizations
Every Clay County District School has a School Advisory Council (SAC) and some have a Parent-Teacher Organization or Association.
Clay County District Schools parents and guardians can check their school’s website or contact the school for more information on local offerings.
Learn about clubs and activities
Clay County School District parents and guardians can visit the school's website under Quick Links- Activities.
Opt-out of district-level data collection not required by law
The primary purpose of Clay County District School's provision of access to electronic devices, network resources, and computer support services is to facilitate education consistent with the educational objectives of Clay County District Schools (“CCDS”).
Access and review all school records relating to his/her minor child
CCDS parents and guardians can access many school records on the Synergy ParentVUE Portal including current year attendance, schedules, grades, discipline, standardized test scores, report cards, and online forms. However, if you are interested in obtaining your official transcript or student records you can do so by clicking here.
Parent Consent for Preferred Name Waiver
Per Florida Administrative Code R. 6A-1.0955: Education Records, Clay County District Schools requires written parental consent to be provided whenever a student intends to use a name that is a deviation from a child’s legal name while in school. By submitting this form, I am requesting that an alternate first name be used and added to my student’s demographic screen in Synergy. I understand that adding the alternate name to Synergy will not impact the way that my student’s name appears on legal documents, such as state assessments and official transcripts.
This form is not required when a child intends to use any part (“derivation”) of their legal name. (Examples: Christopher/Chris; Thomas/Tommy; Katelyn/Katie; Madison/Maddie, etc.)
Request for Assistance/ Resolving Concerns
The procedure for any Clay County School District parent or guardian who would like to request assistance for their child(ren) must do so in writing, regarding the topics from this page, by emailing their child's school principal. Please allow seven business days to work through a resolution with your child's school leadership team. If a parent or guardian feels as if their concerns have not been resolved after seven days and working with the school, please contact the District Office at firstname.lastname@example.org.